FOR FLEETS THAT STILL RUN ON A SPREADSHEET AND A PAPER FOLDER

Know what is due on every vehicle. Before it is overdue.

FleetAxix keeps your vehicles, service records, inspection dates, documents, and driver files in one place. Each list puts the most urgent item first.

Book a demo See what it does

Runs on your own WordPress siteWorks on a phone in the yard

The FleetAxix fleet list in a browser and on a phone. Overdue vehicles are first.

THE PROBLEM

Your fleet records are in three places. None of them tells you what is due.

A spreadsheet with mixed vendor names and missing dates, a paper invoice with no unit number, and sticky notes that ask who has the form.

A spreadsheet that does not sort
It stores dates. It does not tell you which date comes next. Somebody must read every row, every week.
A folder that nobody can search
Invoices and certificates are on paper or in one person's email. An inspector asks for one, and the search starts.
One person who knows
One person knows which vehicle is due. When that person is away, nobody knows.

WHAT IT COSTS

One missed date does not stay one problem.

Nothing warns you when a date passes. You find out later, and you pay more.

The date passes
A registration or an inspection date passes. The spreadsheet does not tell anyone.
The vehicle goes out
The vehicle stays in service. The driver does not know. The office does not know.
Someone else finds it
An inspector, an officer, or a breakdown finds it. The vehicle stops that day.
You pay three times
You pay for the fine, for the rush repair, and for the trips that the vehicle did not make.

A spreadsheet cannot answer these questions.

Q1
“How much did Unit 41 cost this year?”
Q2
“Which driver license expires next?”
Q3
“Who changed that date, and when?”

WHERE FLEETAXIX COMES FROM

It started with 11 buses and one browser tab.

Before you buy a used bus, you read its history report. So here is ours.

FleetAxix began as one operator's web page on one office computer. Each flag in this report is a problem we found in those records, and each fix is now part of the product.

Built from real fleet records, not a feature list.

FleetAxix History Report

Subject: one paratransit fleet · 11 vehicles

REPORT DATE11/12/2026

11
vehicles in service
102
service records
25
vendor spellings
0
due-date alerts

Detailed history

5 events · 4 flags resolved

01/2026
Records start in one web page, on one office computer.
Data on one machine
Stored on the server for the whole team
06/2026
Page holds 102 service records and $30,214 in costs.
No list of what is due
Most urgent date always on top
06/2026
Review finds 25 spellings for 6 vendors.
Messy vendor names
One name and address per vendor
06/2026
Anyone at the desk can edit or delete.
No users or roles
Owner, Admin, and Staff roles
11/2026
Records move into FleetAxix.
All flags resolved
Live for the whole fleet

WHAT FLEETAXIX DOES

One system. Three jobs.

The portal is where your team works each day. Every screen answers one question: what needs attention first?

01MANAGE

One list. The most urgent vehicle is first.

Each vehicle shows its status and the item that needs attention. You do not read rows to find it.

Search by unit, VIN, tag, make, model, or year
Private documents on each vehicle: PDF, JPG, PNG, and DOCX
One name for each vendor. Merge the duplicates.
Archive a vehicle and restore it. Records are not deleted.

The Fleet list in the portal. Overdue vehicles are at the top.

02MAINTAIN

Record a service once. The dates update.

Add a maintenance record for a PMI, an ASE inspection, a wheelchair lift inspection, or an oil change. FleetAxix updates the matching date and the mileage on the vehicle.

NEW RECORDPMI · Oct 8

PMI DATEFeb 19 → Oct 8

MILEAGE138,000 → 140,250

Oil change due by miles. The default is every 6,000 miles. You can change it.
Maintenance cost for each vehicle and for each year
Inspection history by vehicle, type, and year

A vehicle page with its maintenance records and dates.

03COMPLY

Each driver is Compliant or Non-Compliant. The reason is on the same line.

Keep the license, the license checks, the certifications, and the safety incidents for each driver. The driver with a problem is first in the list.

License expiry dates and license check records
Certifications and training with expiry dates
Safety incident log with files
Event log: who changed a record, and when

The driver list with a Compliant or Non-Compliant status on each line.

FleetAxix helps your staff monitor dates and records. It does not certify compliance.

ON A PHONE

The mechanic records the service in the yard.

The portal opens in the phone browser. There is nothing to install.

Find the vehicle. The most urgent vehicle is first.
Add the maintenance record.
Take a photo of the invoice.

Three phone screens: the fleet list, a vehicle, and the form to add maintenance.

BEFORE AND AFTER

The same question. Two answers.

	WITHOUT A SYSTEM	WITH
What is due this week?	Open the spreadsheet. Read five date columns for each vehicle.	Open the Due list. Overdue items are first.
How much did Unit 41 cost this year?	Find the invoices. Add the amounts on a calculator.	Open the vehicle. The report shows the cost for each year.
Where is the lift inspection certificate?	Look in the filing cabinet. Then look in the email.	Open the vehicle documents. Download the file.
The mechanic finished an oil change. What now?	The mechanic tells the office. Someone types the record later.	The mechanic adds the record on a phone. The date and the mileage update.
Who changed the registration date?	Nobody knows.	The event log shows the person and the time.

WHAT YOU GET

One system for the office, the yard, and the owner.

FOR DAILY WORK

Fleet Portal: vehicles, maintenance, inspection and expiration dates, documents, vendors, and reports
Driver records: licenses, certifications, and safety incidents
Phone layout for mechanics and drivers
Printed vehicle report with the full maintenance history

FOR SETUP

Import with a preview. Unclear rows go to quarantine, not into your data.
Roles for each company: Owner, Admin, and Staff

FOR YOUR DATA

FleetAxix runs on your own WordPress site. Your records stay on your server.
Private file storage, a full backup export, and an event log

IN DESIGN NOW

Pre-trip checks
Defects
Fuel log
Driver assignments
Analytics
Live map

Find out what is due in your fleet this week.

Book a 30-minute demo. Bring your spreadsheet and your questions.

Know what is due on every vehicle. Before it is overdue.

Your fleet records are in three places. None of them tells you what is due.

A spreadsheet that does not sort

A folder that nobody can search

One person who knows